File Sharing & Collaboration

Collaborating with colleagues has traditionally been accomplished by setting up a file server or shared network drive. This is not however a viable option in today’s modern, flexible and mobile work environment. Users need to be able to make adjustments when off-site, from any device, at any time – otherwise productivity, creativity and competitive advantage can be lost. They need to efficiently collaborate with both internal and external stakeholders. Depending on business requirements, we can provide the appropriate service:

• Soonr Workplace
• Soonr Data Integrity
• SharePoint 2010

• Soonr Workplace enhances today’s dynamic business environment by allowing users to safely organise, manage and share files with internal and external stakeholders; from any device, anywhere they happen to.

  Collaboration Made Easy

  Files are organised into ‘Projects’ and users can easily view, print, fax, mark-up, search for, and share important documents on any device; with complete transparency over internal and external access. With regular backup, versioning and automatic sync, users can access the files they need when they need them.

  You can store your files locally so you can work on your Projects offline, and when you connect with the internet again, your files will automatically be sync’d and all the team members on your project will be notified of the updated.

  Soonr Dashboard

  At the core of our Cloud Collaboration platform is the Dashboard – an intelligent listing of all project activities that lists all new entries and changes to documents chronologically. Soonr’s patented rendering technology makes it possible to view over 40 different document types on your smart device without having to download the document! Megabytes of data are viewable within seconds and are updated automatically through your Dashboard.

  Soonr Workplace gives all team members the ability to comment and collaborate on the Projects they are working on. When a comment or change is posted members are notified either via email or SMS so they can respond, if needed. Your team can take action quickly and everyone is always up to speed.

  Be Productive from any device

  Soonr Workplace supports over 800 Mobile Devices including iPhone, Android and Blackberry and provides a rich mobile experience when you’re on the go. Documents optimized for viewing regardless of connection speed. Soonr lets you create online project workspaces so you can collaborate with your team even when everyone is mobile.

  Unified Services

  Both Hosted Exchange & Soonr Workplace are integrated into our turn-key Control Panel. This means that if you have an Exchange account with us and add Soonr Workplace, you can login just once using the same secured credentials.

• Companies need to ensure that while they empower their workforce, they do not do so at the cost of overall data integrity. And this is where Cloud Collaboration powered by Soonr Workplace™ comes into its own. The solution has been refined over many years of development and is founded upon 3 pillars: secure remote access, secure backup, and team collaboration.

  Share safely with External stakeholders

  Sharing files and folders outside the team can be done via read-only Web Links with controlled upload and download. Expiration dates and passwords can be set to ensure maximum security. Visitors cannot see the comments, revision history, or other activities of the team. If however, team members wish to allow visitors to download a file they do so.

  Enhanced File Security

  Account meta-data, User Profile, and files are stored in separate servers and linked with unique codes. Web connections utilize a 256-bit SSL connection and agents connect with a 168-bit SSL encrypted connection. Data is mirrored and backed up regularly in our state-of-the-art data centres, which are physically monitored 24/7.

  Automatic Backup & Restore

  With Soonr Workplace Your files are automatically backed up securely while you work, so you never lose a change again. Soonr uses 256 bit encryption when transmitting and storing files to our remote data centre locations. It’s easy to focus on your business when you know that your files are always safe.

  Soonr Workplace ensures your documents are optimised for viewing regardless of connection speed, administration, and access control and reporting tools, backed by extensive Service Level Agreements; remote team collaboration is finally simple, auditable and controlled enabling you to keep your workers productive across any device or location at anytime.

• Hosted Microsoft SharePoint streamlines content management, file sharing and cooperation, boosting productivity across teams, departments, and the whole company, regardless of geographic location.

  SharePoint enables shared webpages, discussion forums, document and data archival, creation of forms and business processes, and controlled access to internal information.

  Document Sharing

  Users can browse a document library to share documents with team members. Document libraries support features such as sub-folders, file versioning and check-in/check-out. Using a compatible XML editor, create a form library for your XML-based business reports or purchase orders. Using the search engine, team members can query most lists and all document libraries that are on the SharePoint site. They can search the entire site or a single list within it, or they can search for a particular contact in the contact list.

  Team Workspaces

  Your Team Workspace is a web environment focusing on one or more tasks, projects or documents, such as a product launch, a company rebranding effort or a new customer. Team members work together on documents and periodically update copies that have been saved to the Team Workspace site.

  Administrators (and team members with ‘create sub-site’ rights) can generate a Team Workspace site from any compatible Microsoft Office applications (Word, Excel, or PowerPoint), or by using a web browser to access a document list on the SharePoint site.

  SharePoint uses document tracking/versioning, helping your team efficiently track and manage document creation and editing. Creating a Team Workspace site with shared attachments enables team members to email a review link to other team members who then have the ability to scroll back to previous versions or retrieve deleted data.

  Meeting Workspaces

  A Meeting Workspace site offers a productive approach to workgroup collaboration. Similar to a Team Workspace site, it enables team members to manage meetings and documents by using web parts (page components), lists and document libraries. Using Microsoft Outlook 2007, you can send meeting notices and invitations to team members. This automatically creates a Meeting Workspace; or you can create a Meeting Workspace in your SharePoint site via a web browser.

  You can also create a Meeting Workspace site for recurring meetings so team members can track the progress of on-going tasks or projects. Your team members can create a site or workspace for collaboration on Web pages, lists and document libraries, or they can create a site to manage a new team or project, collaborate on documents or prepare for meetings.

  Discussion Boards

  Discussion boards provide a forum for topics that interest your team. For example, you can create a discussion board that enables team members to propose and discuss on-going activities. Each discussion board has icons for starting, sorting, filtering, switching views or changing designs. Another feature (Web Discussion) enables users to attach comments to specific SharePoint pages or documents.

  Web-based applications

  With SharePoint Services 3.0, IT professionals can create new and efficient, web-based tools, services and
  workflow scenarios specific to the organisation, department, business process or industry sector. Because it
  offers a highly customisable and extensible platform, companies can tie these new tools and services to
  existing applications, making the most of existing IT investments for increased cost-effectiveness.